Coordinator, Client Development

Company: Baker Botts LLP
Location: San Francisco
Posted on: May 3, 2025

Job Description:

Job Category: Client Development - Client DevelopmentRequisition Number: COORD001995Apply now

• Posted : April 29, 2025
• Full-Time
• HybridLocationsShowing 1 locationSan Francisco
  San Francisco, CA 94111, USA
  Baker Botts L.L.P. is seeking a Coordinator to join its Client Development team in either the San Francisco or Palo Alto office. As a member of the firm's Client Development team, this non-exempt position is responsible for providing the tactical support of the firmwide Intellectual Property (IP) department and serve as the Bay Area regional team lead. Working alongside and under the guidance of CD Department professionals and Firm lawyers, this role will report to the Client Development Manager for Intellectual Property with regional projects being assigned by the Associate Director, Client Development. This position will support the IP department in executing tasks and projects that support the department's strategic business development goals as well as practice and industry initiatives. This role will be responsible for assisting in the execution of the firm's West Coast portfolio of events, charitable contributions and sponsorships, client entertainment and gifting programs, additional strategic marketing efforts and special projects in the Bay Area and other markets as assigned. Monthly travel between the Bay Area offices and surrounding area will be required.A successful Client Development Coordinator should possess a mix of marketing skills, be able to thrive in a legal/professional services environment and have the ability to take initiative. They should convey confidence, display a strong executive presence, operate with a high degree of confidentiality, be skilled in relationship building, and show dedication to providing superior service and value to both our clients and our lawyers. A thoughtful, experienced manner in dealing with fellow professionals is required. This is a Firmwide, full-time, overtime eligible position resident in our San Francisco or Palo Alto offices with excellent benefits.IP Business Development essential duties and responsibilities
  • Coordinate the drafting and editing for the IP department practice of business development and marketing deliverables, including pitch materials, formal RFP responses, brochures, website content and other bespoke marketing materials, electronic updates and newsletters; track outcomes and update records of same.
  • Work with Client Development team members, as well as IP lawyers, to develop and execute events that align with the business development strategy, including, but not limited to, client dinners, client appreciation events, client presentations and seminars, webinars and industry/conference sponsorships.
  • Assist with regular reporting of ongoing IP practice metrics including monthly, quarterly and ad-hoc requests.
  • Collaborate with practice group leaders to develop survey/award submission (Chambers, Legal 500, IAM 1000, World Trademark Review, Law 360, etc.) responses and compile client references.
  • Maintain departmental mailing lists for firm announcements and events.
  • Conduct research of clients, prospective targets, industries, markets, competition and executives in collaboration with a dedicated Competitive Intelligence Team.
  • Support a variety of business development initiatives across the firm and coordinate special projects as directed.Regional market essential duties and responsibilities
    • Assist with the development, coordination and execution, including on-site support, of client events taking place in the Firm's West Coast offices including, but not limited to, client dinners, client appreciation events, client webinars and seminars, conferences, executive committee meetings, and other events as assigned.
    • Assist with the management and execution of invitation campaigns and mailings. This includes the creation of invitation templates, mailing lists, communication timelines, correspondence, RSVP tracking and various pre and post event metric reporting to stakeholders.
    • Coordinate Bay Area client entertainment ticket program. Work with local venues to secure hospitality space, support season ticket contracts and track usage. Communicate upcoming opportunities with local lawyers and ensure timely transfer of tickets to lawyers and clients.
    • Update online content such as lawyer biographies, event listings and intranet posts, including coordination with the Communications team for social media and PR/media-related requests.
    • Schedule all local lawyer headshot photo shoots and manage internal coordination.
    • Support preparation for internal meetings with Partners in Charge, West Coast Partners, and other Business Development related meetings.
    • Prepare and submit check requests, invoices, expense reimbursements and complete other administrative tasks.
    • Manage inventory of promotional items and assist in ordering of new items.
    • Procure, assemble and coordinate delivery of client gifts.
    • Ensure proper communication with local lawyers, Client Development colleagues, and other internal departments to ensure firmwide information flow.
    • Other event support and administrative projects as assigned.Qualifications
      • Bachelor's degree required, candidate should have 2-3 years of marketing or related experience, preferably within a professional services environment, a technology company or a large law firm.
      • Solid business acumen, with a keen understanding of business development and marketing principles in professional services or similar environments, including client targeting and client management, and intellectual curiosity around expanding market knowledge and awareness.
      • High level of attention to detail and organizational skills; able to keep track of, and prioritize, many time-sensitive tasks and change gears as priorities shift.
      • Ability to thrive in a fast-paced, deadline-driven, and client-focused environment with a high degree of flexibility and responsiveness.
      • Strong skills in written/verbal communication, should be comfortable interacting with firm leadership and key department personnel, and work well with lawyers and staff within the firm.
      • Highly motivated self-starter, strong work ethic, enthusiastic "can-do" attitude and eagerness to take ownership of job responsibilities and help the larger team, as necessary.
      • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is required. Knowledge of iManage/Desk Site, DealCloud (or similar CRM platforms), Foundation (or similar experience management databases) and Vuture (or comparable email marketing platform) is preferred.
      • Comfortable with technology and have the ability to learn and become expert with a variety of software applications. Knowledge of Web-based legal and business resources, such as Docket Navigator, CapIQ, Lex Machina, PitchBook, Juristat and others, are a plus.
      • Flexibility is required to work occasional overtime for event coordination and time-sensitive projects.
      • Must demonstrate a proven ability to handle confidential information with the utmost discretion.
      • IP, Litigation, and/or hi-tech company with event experience a plus.Extent of Public Contact (Within and Outside the Firm)This position requires contact with individuals within the firm as follows:
        • a high degree of contact within the Client Development department
        • a high degree of interaction with firm lawyers
        • a moderate degree of contact with other staff departments within the firm (professional development, practice management, etc.)This position requires contact with individuals outside the firm as follows:
          • a moderate degree of contact with partnering organizations, vendors, suppliers and others in the event planning arena for special events
          • a high degree of contact with firm clients and prospective clients in connection with firm events, partnerships and initiatives.Physical Demands
            • Must be able to work at a computer and telephone for extensive periods of time.
            • Must be able to routinely lift and carry event materials and other items up to 10 pounds.
            • Must be able to lift, squat, kneel and bend.
            • Position requires the ability to visit face-to-face and on the phone with firm lawyers, staff, and external contacts.
            • Must be able to function in a standard office environment.Working Condition and Environment
              • Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm.
              • Regular in-office work days across the Firm's West Coast offices is expected.
              • This role has a hybrid work schedule and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely. Projects may require additional in-office days.Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensivebenefits program designed to support and enhance the overall wellbeing of our employees and their families.The salary range for this position in California is $46.40 - $69.60 per hour ($90,480.00 - $135,720.00, if annualized). The actual compensation will be based on a combination of factors.Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.QualificationsEducationRequiredBachelors or better.ExperienceRequired2-3 years:2-3 years:Candidate should have 2-3 years of marketing or related experience, preferably within a professional services environment, a technology company or a large law firm.Equal Opportunity Employer
                This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
                #J-18808-Ljbffr

Keywords: Baker Botts LLP, Santa Rosa , Coordinator, Client Development, Other , San Francisco, California