Blank Assistant 2 or 3 - Oakland, CA, Job ID 76537

Company: University of California Agriculture and Natural R
Location: Oakland
Posted on: April 17, 2025

Job Description:

Blank Assistant 2 or 3 - Oakland, CA, Job ID 76537

University of California Agriculture and Natural Resources

Job Description

The University of California's Agriculture and Natural Resources (UC ANR) Office of the Controller provides leadership, technical expertise, and strategic support in financial and business services. The Office of the Controller is responsible for organization-wide business services, compliance and control, coordination with the Office of General Counsel and with the University Auditor for legal and audit matters, and management of whistleblower complaints. The Controller's Office also manages business contracts, administrative policy, and financial services. The Controller's Office delivers efficient and effective financial and business services to the UC ANR community, collaborating with various departments across UC ANR and throughout the UC system, and partnering with external stakeholders, to support the mission of the University of California.

The Resource Planning and Management Office (RPM) oversees the administration, analysis, and reporting for UC Agriculture and Natural Resources (ANR). As a key resource advisor to leadership, RPM is responsible for managing three core functional areas: Budget Operations, Reporting & Analysis, and Capital Planning.

Position Summary:

Under general direction, this position provides administrative support to both the Controller and the Executive Director of Resource Planning and Management. It involves handling a mix of general and specialized clerical and administrative tasks essential to the efficient operation of these areas, along with other related duties as needed. The work is varied and complex, requiring a full range of specialized skills, political acumen, and in-depth job knowledge. The role often calls for adapting procedures, techniques, and tools to meet the unique needs of both leaders.

Additionally, this position may take on broad or focused assignments with general supervision. The individual in this role relies on experience and judgment to effectively plan and execute tasks while ensuring seamless support for the Controller and the Executive Director of Resource Planning and Management.

This position is a career appointment that is 100% fixed.

This position is posted as a Blank Assistant 3 but a Blank Assistant 2 may be considered depending on the level of experience of the hired applicant. Two positions are currently available.

The home department for this position is IMM OFFICE CONTROLLER BUSINESS SERVICES. While this position normally is based in Oakland, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale:

Blank Assistant 2: $26.26/hour to $31.82/hour

Blank Assistant 3: $29.63/hour to $36.04/hour

Job Posting Close Date:
This job is open until filled. The first application review date will be 3/11/2025.

Key Responsibilities:

60%

Administration & Business Office Support:

• This role involves proficiency in Microsoft Office Suite and other specialized office
  
  software. The position works closely with the Controller and the Executive Director
  
  of Resource Planning and Management to manage complex calendaring and
  
  scheduling, ensuring that appointments, meetings, and events are well-organized
  
  and run smoothly. Responsibilities also include coordinating travel arrangements,
  
  processing travel reimbursements, and ordering necessary supplies.
  
  
• The role involves preparing, editing, and proofreading correspondence and other
  
  written materials for internal and external stakeholders, ensuring consistency and
  
  professionalism. Strong political acumen is essential to expand on general topics
  
  effectively.
  
  
• Collaborating with leadership, this position assists in updating, reviewing, and
  
  refining the organization's website. A deep understanding of the organization's goals
  
  and objectives is necessary to enhance communication and accurately convey its
  
  mission.
  
  
• The role includes handling sensitive issues, prioritizing tasks, and adhering to
  
  established protocols while ensuring compliance with complex procedures,
  
  practices, and policy implementation.
  
  
• This position may also involve coordinating large meetings and events, ensuring all
  
  logistical details are efficiently managed.
  
  40%
  
  Support for Projects and Assigned Duties:
  
  
• Provide essential support for projects and tasks assigned by the Controller or the
  
  Executive Director of Resource Planning and Management.
  
  
• Collaborate with UC ANR departmental teams to ensure effective coordination and
  
  seamless execution of responsibilities.
  
  
• Respond promptly and professionally to inquiries related to ongoing projects,
  
  ensuring clear communication and efficient problem resolution.
  
  
• Handle ad hoc assignments as needed, demonstrating flexibility and a proactive
  
  approach to evolving priorities.
  
  
• Some projects may involve collaboration with internal and external departments.
  
  Requirements:
  

• High school diploma or equivalent experience.
• The duties performed in this role require a foundational understanding of the basic principles and methods within a technical or professional field.
• The ability to collaborate and communicate effectively to support teamwork across the UC ANR division.
• The ability to comprehend and apply policies, procedures, and practices to daily work, coupled with basic analytical skills to ensure effective implementation.
• Demonstrate verbal and written communication skills to effectively engage across all organizational levels in all aspects of the position
• The ability to work dependably under time constraints and manage high-volume workloads with a high level of accuracy.
• The ability to effectively and efficiently utilize resources, such as websites, policy and procedure manuals, administrative handbooks, and guidelines, in managing the daily workload.
• Experience in maintaining confidentiality and securing records.
• Experience in reviewing and processing travel, entertainment, and procurement transactions.
• Experience working in a university business office environment, supporting various activities and functions.
  Special Conditions of Employment:
  
  • The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
  • As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
  • Occasional travel may be required.
  • Overtime may be requested on short notice to meet operational needs.
  • Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
    a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
    
    • UC Sexual Violence and Sexual Harassment Policy
    • UC Anti-Discrimination Policy
    • Abusive Conduct in the Workplace
      
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Keywords: University of California Agriculture and Natural R, Santa Rosa , Blank Assistant 2 or 3 - Oakland, CA, Job ID 76537, Other , Oakland, California