Program Assistant

Company: Lilliput a part of Wayfinder Family Services
Location: Santa Rosa
Posted on: January 16, 2022

Job Description:

PROGRAM ASSISTANTWe are currently seeking a PROGRAM ASSISTANT to be based out of our SANTA ROSA office.
PROGRAM ASSISTANT - How You Will HelpIn this role as a PROGRAM ASSISTANT, you will provide a wide variety of administrative and staff support at a program level including:

• Collecting, entering and distributing program data and maintaining files
• Compiling information and assisting in the development of program reports
• Greeting visitors and taking phone calls, referring visitors and callers to the appropriate staff or office
• Ensuring the smooth operation of the office including but not limited to: ordering supplies, operating a variety of standard office machinery and maintaining inventory of office supplies, books, food and beverages
  A successful PROGRAM ASSISTANT in this role is someone who has strong time management skills and is comfortable working in a fast-paced environment including the ability to multitask, organize and prioritize many responsibilities and due dates. The PROGRAM ASSISTANT will be comfortable in interacting and contacting parents, caregivers and county partners to gather information and complete intake paperwork for program enrollment.
  QUALIFICATIONS:PROGRAM ASSISTANT - You Must Have
  • High School Diploma or equivalent plus prior experience providing office/clerical support to programs (experience in a social services setting is an added bonus!)
  • An alignment with the mission of our Organization that children belong in loving, stable and lifelong families
    • Strong interpersonal skills to engage and establish rapport and trust with families, including multi-generational families in diverse communities
    • Demonstrated patience and flexibility when working with children and adults
    • Excellent written and verbal communication skills
    • Must be highly skilled in Microsoft Word, Excel, Outlook, Publisher and data entry
    • Ability to transport children in personal vehicle
    • Availability evenings and Saturdays to support program needs on occasion
      PROGRAM ASSISTANT - You Might Have (Desired, Not Required)
      • Bilingual (Spanish)
      • Experience interviewing adults and gathering sensitive information
      • Understanding of the juvenile court process and how trauma and separation can affect families
        You must meet all health screening, drug testing and background investigation clearances, as well as possess a valid driver's license, insurance and have an acceptable DMV record and reliable transportation.Must be fully vaccinated for Covid-19 (exemptions or accommodations will be considered for medical reasons or religious belief/practice). Lilliput will consider candidates who can present evidence of completion of a one-dose vaccine regimen or first dose of a two-dose vaccine and proof of appointment for second-dose vaccine regime on or before employment start date.In order to accommodate the schedules of some families, this position requires availability in evenings and Saturdays and some flexibility on schedule changes.
        LEARN ABOUT LILLIPUT FAMILIES
        Lilliput Families is Northern California's premier domestic Child Adoption, Kinship and Placement Organization, serving families from approximately 30 counties. Last year alone, we successfully found lifelong homes for more than 500 children. Wayfinder is an inclusive Equal Opportunity Employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status.
        Since we opened our doors in 1980, we have helped over 9,000 children in foster care find their life long families.
        Headquarters:8391 Auburn Blvd
        Citrus Heights, CA 95610
        Lilliput has achieved accreditation through the Council on Accreditation (COA). This means our programs, services, administration, and management have been rigorously evaluated and meet best practice standards.Visit us on the webhttps://www.lilliput.org/

Keywords: Lilliput a part of Wayfinder Family Services, Santa Rosa , Program Assistant, Other , Santa Rosa, California