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Accounting Assistant

Company: County of Sonoma, California
Location: Santa Rosa
Posted on: June 6, 2021

Job Description:

Position Information

Bring your accounting education and training to the County of Sonoma and grow your career in the Auditor-Controller-Treasurer-Tax Collector's Office as an Accounting Assistant!

Starting salary up to $32.00/hourly* ($66,787/year), a cash allowance of $600/month, and a generous benefits package, including wellness and professional development funds.

What We Offer

When you join the Auditor-Controller-Treasurer-Tax Collector's (ACTTC) Office you become part of a challenging and rewarding work environment where you gain the satisfaction of knowing you're working to better your community. You can also look forward to some excellent benefits* including:

  • An annual Staff Development/Wellness Benefit allowance up to $650 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • County paid premium contribution to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range


The ACTTC Office seeks highly skilled financial record-keepers to become Accounting Assistants. As an Accounting Assistant, you will supervise the processing of financial records and transactions by:

  • Performing the most difficult/advanced financial record-keeping duties
  • Interpreting the policies and regulations governing governmental fiscal record-keeping systems
  • Preparing a variety of financial statements and statistical reports for the use of local, federal, and state agencies
  • Maintaining expenditure, cost, and control ledgers, registers, journals, and other records necessary to control fiscal operations

The ideal Accounting Assistant candidates will possess:

  • An advanced understanding of accounting principles
  • A proven ability to quickly and accurately prepare and maintain financial transactions
  • The analytical skills needed to solve complex operational and system issues
  • Multiple years of experience training clerical accounting staff
  • Advanced Microsoft Office Suite skills

Although not required, a college degree in accounting, finance, or business administration, and governmental accounting experience is highly desired.

  • Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU).

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment.


Minimum Qualifications

Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities. Normally, this would include possession of a college degree in accounting, finance, or business administration with at least 12 semester or 16 quarter units of accounting, including Principles of Accounting, Intermediate Accounting, Advanced Accounting, Governmental Accounting, Cost Accounting, or Auditing.


Possession of a Certified Public Accountant Certificate.


Completion of at least 9 semester or 12 quarter units of accounting course work at the college or university level; and four years of full-time work experience in accounting or bookkeeping activities, including at least two years interpreting financial data and solving complex financial problems;

Additional education or training which is directly related to the knowledge and abilities may be substituted for up to two years of the experience required.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Thorough knowledge of: methods, practices, and terminology used in financial and statistical clerical work, including considerable knowledge of cost, basic accounting, and budgetary accounting principles; double entry bookkeeping; government and departmental policies, regulations, and procedures in order to satisfactorily perform assigned account or statistical recordkeeping functions; resolve related problems, or assess acceptability of work performance and procedures; department services, organization, and functions to proficiently plan, prioritize, coordinate, implement, direct, review, evaluate, and perform work assigned to a clerical accounting section; principles and techniques of supervision, training, and performance evaluation; intermediate mathematics to include addition, subtraction, multiplication, and division of whole numbers, fractions, percentages, decimals, and derivatives in order to count, calculate, balance, check, and adjust fiscal and/or statistical data; modern office methods and procedures; database, spreadsheet, and word processing applications.

Ability to: understand, coordinate, maintain, and monitor an accounting function; exercise judgment and technical accounting skill in performing assigned duties independently; establish, evaluate, and modify clerical accounting systems, procedures, records, and forms; review, code, post, adjust, and summarize fiscal transactions or statistical data; maintain and reconcile control records; prepare financial and statistical reports, statements, charts, and graphs; review, analyze, and evaluate data and reports for accuracy and conformance to standards and procedures; use and understand common database, spreadsheet, and word processing applications; train and supervise others; plan, schedule, and assign work; establish and maintain effective working relationships with the public, coworkers, and administrative and professional personnel; read and interpret laws pertaining to departmental accounting practices and procedures; operate office equipment such as adding machines, calculators, and computers in order to post, balance, summarize, and adjust data.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting-a-Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.


Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.


A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.


Applications are accepted on-line at: Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Please view the County's Equal Employment Opportunity Policy for further information.

HR Analyst: JT

HR Technician: RR

Keywords: County of Sonoma, California, Santa Rosa , Accounting Assistant, Other , Santa Rosa, California

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