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Recruiting Coordinator

Company: Nelson Interactive
Location: Santa Rosa
Posted on: September 22, 2022

Job Description:

SUMMARY: Provides support by coordinating/scheduling all phases of interviews through the offer process. Interacts with Recruiters, Hiring Managers, and potential candidates/applicants. Contributes to the overall success of the Team by providing a high level of customer service and quality throughout the Recruiting Process.

DUTIES AND RESPONSIBILITIES: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

* Supports recruiting function and recruiting processes scheduling interviews,
* Formats job descriptions from VMS toll and sends to recruiters
* Conducts onboarding and orientations for new hires
* Administrators background and reference checks
* Creates and distributes employment-related correspondence including: applications, forms, and orientation materials, in addition to initiation of background investigations.
* Maintains responsibility for entry, maintenance, and integrity of data in end-client Applicant Tracking System and manages contact lists.
* Attends weekly supplier meetings with Program team when appropriate.
* Acts as front-line onsite representative to all contract employees working for client, answering general inquiries and escalating more complex issues to Program Manager.
* Produces ad hoc recruiting reports as needed.
* Communicates professionally, tactfully and with the utmost diplomacy at all times, treating all candidates with dignity and respect.
* Maintains a high level of confidentiality at all times.
* Performs various administrative duties that support the recruitment function.
* Properly documents and ensures accurate government compliance data entry into database.
* Performs other duties as assigned by manager.


* Bachelor's degree in related field preferred, or one-two years related experience
* Two-four years of HR or recruiting-related experience.
* Exceptional customer service focus, including attention to producing quality results.
* Commitment to excellence and high standards
* Excellent written and oral communication skills
* Strong interpersonal skills.
* Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
* Acute attention to detail
* Ability to deal effectively with a variety of individuals at all organizational levels.
* Creative, flexible, and innovative team player
* Ability to understand and follow written and verbal instructions
* Passion, enthusiasm, focus, creativity, and a positive outlook
* Ability to effectively communicate with people at all levels and from various backgrounds
* Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups
* PC proficiency in word processing and spreadsheet software.
* Strong organization skills with the ability to prioritize multiple functions, tasks, and manage work time efficiently.
* Experience with recruiting information/applicant tracking systems a plus.

PHYSICAL/MENTAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to do the following:

* Coordinate multiple tasks simultaneously
* Understand and respond to a diverse population
* Perform some repetitive motion activities


* Works in an office environment where temperatures are comfortable and noise level is low to moderate
* Works onsite at client site.

Keywords: Nelson Interactive, Santa Rosa , Recruiting Coordinator, Human Resources , Santa Rosa, California

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