Payroll/AP Specialist

Company: Artizen Staffing
Location: Santa Rosa
Posted on: February 18, 2021

Job Description:

The Accounting Specialist will be responsible for the preparation and analysis of payroll, accounts payable, and cased goods inventory. ESSENTIAL FUNCTIONSPayroll-- Prepare bi-weekly payroll for employees at multiple locations, ensuring accuracy of payroll input and timely transmission for paycheck processing.-- Review and reconcile timekeeping records and interact with managers and employees as needed to ensure timely and accurate payroll processing.-- Input relevant data into the payroll and timekeeping systems. -- Respond to payroll related questions from managers and employees and investigate and resolve paycheck and PTO issues and discrepancies. -- Process wage garnishment orders.-- Prepare and input payroll journal entries.-- Preparation of reports for workers' compensation, EDD, SDI, etc.-- Recommend and implement improved payroll processing policies, processes and procedures to increase operating efficiencies.Accounts Payable-- Maintain accounts payable files and records.-- Process all invoices for payment, print and mail checks.-- Respond to vendor and employee inquiries regarding invoices, expenses, and check requests; reconcile any discrepancies.-- Record credit card expenses in the GL and ensure that statements reconcile with receipts.-- Preparation and distribution of 1099's.Cased Goods Inventory-- Take monthly physical inventory of wine cased goods.-- Investigate discrepancies for root cause.-- Propose inventory adjustments based on physical count variances.Accounting-- Assist with month-end close, journal entries, account reconciliations, year-end closing and preparation of audit work papers.-- Assist other members of the Accounting Department as needed.-- Develop and maintain an attitude of teamwork and enthusiastic employee relations between Accounting and all departments and employees.-- Demonstrate a high level of professionalism and the ability to appropriately handle sensitive and confidential information and/or situations, maintaining discretion and confidentiality at all times.-- Keep all timekeeping, payroll and accounts payable standard operating procedures up to date-- Fully support Winery policies and procedures.-- Fully support the Winery's commitment to the established Safety practices and policies.-- Special projects and other responsibilities as assigned.Education/Experience/Skills-- AA degree in Accounting or related field and minimum 3 years relevant experience or equivalent combination of education and experience.-- 2 years of previous payroll experience.-- Knowledge and understanding of current wage and hour laws, general accounting and payroll procedures.-- Excellent analytical and problem-solving abilities.-- Good verbal/written and interpersonal communication skills.-- Ability to work well within a team environment and effectively communicate among all departments and all levels of the organization.-- Highly organized, accurate, detail and multi-task oriented.-- Ability to complete tasks in an accurate manner within established time constraints.-- Strong computer skills in MS Office programs including Word, Excel and Outlook and Navision or comparable accounting software.-- Proficient with Paylocity or comparable payroll and time keeping software.

Keywords: Artizen Staffing, Santa Rosa , Payroll/AP Specialist, Human Resources , Santa Rosa, California