Director, Events Management for UC ANR Research, Extension, & Programs - Davis, CA, Job ID 76822

Company: University of California Agriculture and Natural R
Location: Davis
Posted on: April 17, 2025

Job Description:

Director, Events Management for UC ANR Research, Extension, & Programs - Davis, CA, Job ID 76822

University of California Agriculture and Natural Resources

Job Description

The University of California's Division of Agriculture and Natural Resources (UC ANR) is a statewide organization that includes Cooperative Extension (UCCE) and UC's Agricultural Experiment Station (AES). UCCE is a statewide network of academics and programs, with offices/facilities located in most every California county, on multiple UC campuses, and at nine UC ANR Research and Extension Centers across the state. UCCE personnel engage with their local communities to solve problems, shape public policy, and strengthen community and environmental sustainability. Through classes, field days, workshops, and other types of outreach, UC ANR delivers science-based information to address California's most pressing challenges. AES is comprised of faculty/academics, facilities, and programs housed at five Colleges and at the School of Veterinary Medicine on five UC campuses (Berkeley, Davis, Merced, Santa Cruz, and Riverside).

UC ANR's event management team - the Program Support Unit (PSU) - was created in January 2010 to support UC ANR academics, staff, and programs by producing exceptional events on their behalf. Demand for PSU services has grown significantly since inception and the unit has recently been restructured into two sub-units to better serve UC ANR's diverse needs: 1) External & Executive Events, and 2) Internal Research, Extension & Programmatic Events. Each sub-unit is led by a separate director.

We are currently seeking a Director for the Internal Research, Extension & Programmatic Events sub-unit. This sub-unit coordinates approximately 200 in-person and virtual meetings, events, tours, symposia, workshops, and conferences each year for academic and administrative units across the UC ANR statewide system. This team handles every aspect of event planning, including registration, marketing, site contracts and logistics, catering, equipment, budgets, travel arrangements, and more.

The PSU team is integral to UC ANR's mission delivery and is a highly sought-after service partner. PSU has consistently received some of UC ANR's highest client satisfaction scores.

Position Summary:

Reporting to the UC ANR Chief of Staff, the Director of Events Management for Internal Research, Extension & Programs is responsible for the comprehensive direction and oversight of a statewide, complex events management function and team. The Director currently supervises seven events management professionals and support staff, all located at the UC ANR Davis office, to ensure successful delivery of events ranging in purpose, size, complexity, location, and audience, and is responsible for all aspects of event management including personnel and financial administration.

This position is primarily on-site and will be located at UC ANR's main administrative office in Davis, CA.

This position is a career appointment that is 100% fixed.

Pay Scale: $90,300.00/year to $129,700.00/year

Job Posting Close Date:
This job is open until filled. The first application review date will be 03/28/2025.

Key Responsibilities:

50%

Event Management

• Ensures that client and institutional needs are met through production of high-quality events.
  
  
• Directs and provides oversight of the events management team who are responsible for:
  

• Planning, preparation, and execution of all event activities, including but not limited to registration, event marketing, logistics, facilities and technology management, ticketing, lodging, participant travel and activities, concessionaires, caterers, vendors, etc.
• Working with a wide range of internal and external stakeholders to facilitate actions and deliverables as necessary for a successful event
• Facilitating communication and services between event sponsors, speakers, participants, and facility personnel
• Providing or coordinating technical support of all activities as needed
  
• Provides events management guidance and instruction to all stakeholders as appropriate.
  
  
• Ensures that the team maintains a high level of client satisfaction as measured annually on the UC ANR Client Satisfaction survey.
  
  
• Trouble-shoots escalated issues as they arise
  
  
• Provides guidance to and may assist team members on the more complex and sensitive events issues and/or as required by scheduling
  
  
• Approves vendor and facilities contracts
  
  
• May serve as high level event consultant to senior management
  
  20%
  
  Personnel Management
  
  
• Provides leadership, direction, supervision, communication, guidance, and training to all unit staff as needed to meet events management goals
  
  
• Coordinates staff assignments/activities to ensure delivery of an exceptional client experience, while meeting unit goals and objectives
  
  
• Creates a team atmosphere that ensures each staff member understands their responsibilities and how their performance supports co-workers, management and UC ANR
  
  
• Prepares and disseminates instructions, technical guidance, and other required communication pieces in order to execute assigned projects
  
  
• Upholds UC ANR's Principles of Community
  
  25%
  
  Budget & Unit Administration
  
  
• Establishes long-term and short-term departmental goals and objectives, functions with autonomy
  
  
• Manages the accountability and stewardship of human, physical, and financial resources in compliance with departmental and organizational goals and objectives
  
  
• Assesses and manages unit processes, protocols, and tools and implements necessary improvements to maximize efficiency and effectiveness
  
  
• Manages department and event budgets; tracks expenses and provides timely required and/or requested reports
  
  
• Approves all events staff expense reports and ensures their timely submission
  
  
• Liaises with many internal departments, external stakeholders, and senior UC ANR leadership
  
  
• Facilitates communication across the team and between the team and clients as needed
  
  
• Confers with broad based constituencies regarding comprehensive event policies, master schedules, fees, and processes
  
  
• Understands and complies with all University of California purchasing, contracting, and expense processing policies
  
  
• Ensures all unit personnel adhere to defined internal controls
  
  5%
  
  Other
  
  
• Miscellaneous program support projects as assigned.
  
  Requirements:
  
  • Bachelor's degree in related area and / or equivalent experience / training
  • At least 5 years of experience in a related role
  • Strong knowledge of and demonstrated experience in all aspects of events management/production
  • Demonstrated success fostering and maintaining positive client / public relationships
  • Strong leadership / team management skills with demonstrated success selecting, leading, directing, mentoring, evaluating, motivating, and as required, taking disciplinary action
  • Ability to foster a collaborative and cooperative work environment and build to maintain good working relationships with all organizational levels and events partners
  • Strong communication skills: demonstrated ability to communicate effectively verbally and in writing, both in-person and remotely, with diverse internal and external stakeholders at all organizational levels
  • Strong political acumen and judgment: skilled in problem recognition, avoidance, compromise, and resolution
  • Creative and real-time problem solving and decision-making skills
  • Excellent organizational skills: ability to manage and prioritize project timelines, multitask, manage demanding timeframes, and to be flexible under pressure while ensuring client satisfaction
  • Strong understanding of and experience in developing and managing a complex departmental budget
  • Mastery of common productivity software including Word, and Excel, PowerPoint, and Aventri (or other events management software)
  • Thorough knowledge of remote meeting software (e.g., Zoom) is required
    Preferred Skills:
    
    • Knowledge of UC ANR's vision, mission, goals, programs, structure, policies, processes and systems and/or familiarity with the University of California policies, systems and processes
      Special Conditions of Employment:
      
      • Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
      • The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
      • As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
      • Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
      • Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
        a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
        
        
        
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Keywords: University of California Agriculture and Natural R, Santa Rosa , Director, Events Management for UC ANR Research, Extension, & Programs - Davis, CA, Job ID 76822, Executive , Davis, California