Family, Youth, and Children Administrative Coordinator

Company: County of Sonoma
Location: Santa Rosa
Posted on: January 24, 2023

Job Description:

Position Information

Grow your career with the County of Sonoma Human Services Department.
Become an Administrative Coordinator with the Family, Youth, and Children (FY&C) Division!

Starting salary up to $34.52/hour ($72,047/year), a cash allowance of $600/month, and a competitive total compensation package!

The Family, Youth, and Children's Administrative Coordinator will be responsible for supporting the FY&C Case Review Team by managing the case review list provided by the California State of Social Services. They will work directly with the Case Review Analyst to pull data from the case reviews to present findings to the leadership team and staff. This Administrative Coordinator will also provide administrative support to FY&C's therapeutic contracts and manage credit reporting to foster youth and the service provider who oversees their transportation needs.

Additionally, this Administrative Coordinator will work independently on ad hoc projects and develop processes and workflows autonomously within the Family, Youth, and Children Division. They will also be responsible for supervising two Senior Office Assistants who support the Case Review Unit and provide administrative support for FY&C's Services.

The Ideal candidate for this position will possess:

Knowledge of Child Welfare Systems and the technical skills needed to navigate the Child Welfare database (CWS/CMS)
Supervisory experience or experience leading teams
The ability to work both independently and collaboratively as part of a high-performing support team
A highly functional customer service skill set, with the ability to handle inquiries and coordinate services for multiple internal and external stakeholders
Experience with the Microsoft Office Suite, including Excel
Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines
Strong attention to detail and the ability to critique their work
Excellent communications skills with the ability to interact with a diverse customer base
The ability to multitask and prioritize within a fast-paced and changing work environment
Experience tracking and/or reviewing data in spreadsheets or other report tools
The ability to work with diversity, equity, and inclusion frameworks
About the Human Services Department (HSD)

HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program. We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community.

As the largest agency in Sonoma County government, our mission is to protect vulnerable children and adults, and to promote maximum independence and well-being for individuals and families. HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFRESH, CalWORKs, Medi-Cal, and In-Home Supportive Services. The department is dedicated to providing high-quality, client-focused, cost-effective services and values the diversity, integrity, teamwork, leadership, and accountability of all staff in accomplishing the mission of the Department.

The Department works collaboratively at the federal, state, and local level to find creative solutions to support the health, safety, and well-being of individuals, families, and the community. To meet that goal, the Department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders. For more information regarding HSD's services please visit

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits including:

A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending upon assignment
Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
An annual Staff Development/Wellness Benefit allowance of up to $1,000 and ongoing education/training opportunities
County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
Retirement fully integrated with Social Security
May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.

This recruitment is currently being conducted to fill an Family, Youth, and Children Administrative Coordinator vacancy. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Aide.

Minimum Qualifications

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.

Selection Procedure & Some Helpful Tips When Applying

Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:
. click apply for full job details

Keywords: County of Sonoma, Santa Rosa , Family, Youth, and Children Administrative Coordinator, Administration, Clerical , Santa Rosa, California