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Office Assistant

Company: Mullen & Filippi, LLP
Location: Santa Rosa
Posted on: December 4, 2019

Job Description:

For almost 70 years, Mullen & Filippi has been providing comprehensive legal services to California employers, insurance carriers, public entities and third-party administrators on issues arising from workplace injuries and other employment-related concerns. We understand that our longevity comes down to the people who make up our firm and recognize the need to take care of them. All of our employees receive full benefits including medical, dental, vision and 401k retirement. Mullen & Filippi also understands the desire for a good balance between work and other life interests. We offer a friendly and supportive work environment. If you are looking for a change and a nice place to work with an employer who cares, then we encourage you to apply. Our office currently has a full-time opening for an outgoing, professional Office Assistant. PROFESSIONAL RESPONSIBILITIES Answer, screen and forward incoming calls in a professional manner while providing necessary telephone assistance including, but not limited to, answering callers routine questions.
Receive, sort and scan mail. Ensure mail and shipments are sent daily.
Look up, input or maintain information in a case management system to ensure data integrity.
Production of notices of deposition, medical evaluations and hearings.
Calendaring and scheduling events by notifying all parties using proper legal process.
Arranging for court reporters and translators and setting diaries for the attorneys.
Adding new parties and updating existing parties in case management software, changing case status and maintaining the accuracy of all aspects of the case management system. This requires a high level of accuracy, attention to detail and responsibility
Sorting materials/documents regarding opening new files.
Uploading, scanning documents into file categories.
Keyboard proficiency. REQUIRED SKILLS Proficient in Microsoft Office products including Word, Excel and Outlook. Ability to learn the case management system and other software applications.
Excellent written communication, oral communication and interpersonal skills to interact with court personnel, other attorneys and staff, clients, witnesses and outside vendors.
Strong organizational skills with the ability to identify urgency and prioritize tasks accordingly.
Ability to manage time and multitask effectively and display problem solving skills by developing methods or approaches to getting the work done.
Ability to operate business machines such as photocopy, faxing and scanning equipment.
Position requires sitting for up to 4 hours per day while keyboarding and physical activity including, but not limited to, bending, stooping, walking, kneeling, crouching, reaching, repetitive motions and lifting of up to 30 pounds. We do not work with recruiters or their candidates.PI115766923Pandologic. Category: , Keywords: Clerk

Keywords: Mullen & Filippi, LLP, Santa Rosa , Office Assistant, Administration, Clerical , Santa Rosa, California

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