Grants Specialist

Location: San Francisco
Posted on: June 23, 2025

Job Description:

Grants Specialist Join our Finance team with the Director to ensure the financial accuracy and compliance of grant-funded programs and contracts. As Grants Specialist will support the grant accounting operations, manage funder invoicing and financial reporting, and serve as a key liaison to internal teams and external funders. This is a great opportunity for a mission-driven accounting professional with nonprofit experience and a passion for using financial expertise to support community impact. Grant Financial Management Prepare and submit timely and accurate financial reports and invoices to public and private funders. Reconcile grant-related expenses and oversee labor allocations. Enter and manage grant awards, budgets, and financial data in systems of record such as Salesforce Run and distribute regular grant status and reconciliation reports. Compliance & Internal Controls Ensure ongoing compliance with federal grant regulations, including Uniform Guidance. Support preparation for the Single Audit and annual IRS filings. Document and maintain internal controls related to all program disbursements. Recommend and implement improvements to grant-related financial procedures. Collaboration & Communication Collaborate with Community Impact teams to draft grant agreements and vendor contracts. Review subrecipient payment requests and resolve discrepancies prior to approval. Assist Development colleagues with budget preparation and financial data for grant proposals. Provide funders and agencies with documentation as needed. Review and route contracts for signature; ensure secure and organized recordkeeping. Accounting Operations Contribute to the monthly close process by preparing journal entries, adjustments, and allocations. Maintain audit-ready financial documentation for all grant-related transactions. Experience Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience). 3-5 years of progressive accounting experience, with a strong focus on grants or fund accounting. Prior experience in a nonprofit environment with multiple funding streams.

Keywords: , Santa Rosa , Grants Specialist, Accounting, Auditing , San Francisco, California