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Junior Staff Accountant

Company: Anova Center for Education
Location: Santa Rosa
Posted on: June 25, 2022

Job Description:

PURPOSE OF POSITIONUnder the supervision of the Director of Finance, this position is primarily responsible for general accounting support. Identify opportunities for cost avoidance, cost savings, increased client satisfaction, work simplification and efficiency improvement. Assure that exposure and risks of projects are minimized.ESSENTIAL DUTIESKEY RESPONSIBILITY AREA: Accounts Receivable - (25%)

  • Receive payments from districts and private clients. Enter payments into Quickbooks and apply to outstanding invoices. Then apply the same payment into Central Reach and ensure both systems tie to each other. Give all entered checks to Director of Finance for deposit into the bank.
  • Collections: Follows up and resolves billing/contract/payment discrepancies or disputes with clients/agencies.
  • Enter donations into Quickbooks and give a copy of payment to marketing to enter into the donation software.
  • Invoice Private Pay clients and ensure billing is out before the 1st of the month.KEY RESPONSIBILITY AREA: Accounts Payable - (50%)
    • Enter invoices and code appropriately. Ensure invoice approvals, coding and supporting documents for paying bills and processing credit card transactions are in accordance with the policies of Anova.
    • Run weekly check run and pay current invoices approved by Director of Finance.
    • Review and enter employee expense reimbursement report for payroll.
    • Prepare year-end 1099 processing and annual Property Tax Return.
    • Track petty cash and gift cards and make necessary adjustments to the general ledger.KEY RESPONSIBILITY AREA: Accounting Support - (25%)
      • Prepare and maintain files and documentation for year-end audit.
      • Responsible for assigned general ledger reconciliations.
      • Prepare monthly bank reconciliations.
      • Create and manage fixed asset inventory, including depreciations and schedules.
      • Submit Certificates of Insurance when requested.
      • Work with Director of Finance on other projects as needed.
      • Assist as needed with systems implementations and upgrades.ADDITIONAL RESPONSIBILITIES
        • Annual Audit - Participate in annual company audit.
        • Internal Controls -Provide constructive input in the development and / or revision of Anova policies and procedures specific to the processes relating to said job description.
        • Special projects and miscellaneous tasks as assigned.KNOWLEDGE, SKILLS & EXPERIENCEMinimum Education required: Associates degree in Accounting; Bachelor's degree preferred.Experience: Minimum three years accounting experience in a comparable setting. Nonprofit or contract billing experience strongly preferred.Skills Required (technical):
          • Strong working knowledge of GAAP accounting
          • Proficiency in MS Office, especially Excel
          • Proficiency in Quickbooks strongly preferred
            • Skills Required (non-technical):
              • Strong interpersonal skills, ability to optimize working relationships
              • Strong communication skills (verbal and written)
              • Ability to produce accurate work in a timely manner
              • Strong analytical skills
              • Able to organize and track a wide variety of concurrent activities
              • Demonstrated success working under pressure and deadlines with the ability to prioritize and work independently
              • Ability to solve practical problems involving multiple variables
              • Ability to evaluate and develop new processes and suggest systems to support operations
              • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate ratio and percentages
              • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Keywords: Anova Center for Education, Santa Rosa , Junior Staff Accountant, Accounting, Auditing , Santa Rosa, California

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